Privacy Policy

This Privacy Policy sets out the basis on which we will process personal data and how we will use it.

Last Updated: September 2023

About Us

This website is maintained and operated by Case Pilots Limited (“Case Pilots”). Data entered via the ‘Register’ page will be stored by Case Pilots, which is registered with the Information Commissioner’s Office under registration number ZA334568.

We take a proactive approach to user privacy and ensure the necessary steps are taken to comply with all applicable laws and best practice requirements for user privacy.

We are keenly aware of the trust you place in us and our responsibility to uphold your privacy and keep your data secure. This Privacy Policy is intended to help you understand what data we collect, why we collect it, and what we do with it.

The Purpose of this Privacy Policy

This privacy notice was drafted with the intention of being concise and clear. It does not provide exhaustive detail of all aspects of Case Pilots' collection and use of personal information. However, we are happy to provide any additional information or explanation needed.

What Data We Collect From You

We collect or generate the following information through our website:

  • When using the contact form on our site, you will be asked to provide certain personal information (such as your name and email address), which we will store;
  • We automatically record certain information when you visit our website, including when you visit in private browsing mode. For example, we will record your IP address, the website from which you visit us, and the browser software used; and
  • Where you provide consent, we generate cookies (or other unique identifiers) to assist with tracking individuals who visit our website.

All information you provide to us is stored in the Microsoft Azure UK South environment. It may be necessary to securely transfer this information to third party data processors within the UK or the European Economic Area to perform certain functions.

We have appropriate contracts in place with our data processors. This means that they cannot do anything with your personal information unless we have instructed them to do so. Personal data collected while using our website may be shared with:

a) Microsoft – through its cloud computing service, Azure;

b) Google Analytics – our analytics software.

We will take all necessary technical and organisational steps to ensure that the processing of your personal information is performed in accordance with the General Data Protection Regulation (as it applies in the United Kingdom) and the Data Protection Act 2018.

How We Use Your Data

We rely on legitimate interest as the lawful basis on which We collect and use your personal data. Our legitimate interests are the recruitment of staff for Our business.

Purposes of processing:

We use information held about you in the following ways:

  • To consider your application in respect of a role for which you have applied.
  • To consider your application in respect of other roles.
  • To communicate with you in respect of the recruitment process.
  • To enhance any information that we receive from you with information obtained from third party data providers.
  • To find appropriate candidates to fill Our job openings.
  • To help our service providers (such as LinkedIn and its processors and data providers) and Partners improve their services.

As set out above, we pass your information to our third party service providers, including LinkedIn, who use it only in accordance with our instructions and as otherwise required by law.

Where you have applied for a job opening through the LinkedIn Apply functionality, We will disclose to LinkedIn certain personal data that We hold, including but not limited to a unique identifier used by Indeed to identify you, and information about your progress through our hiring process for the applicable job opening, as well as tangible, intangible, visual, electronic, present, or future information that we hold about you, such as your name, contact details and other information involving analysis of data relating to you as an applicant for employment (collectively “Disposition Data”). Indeed’s Privacy Notice in respect of LinkedIn’s use of the Disposition Data is available on LinkedIn’s website.

Where you have applied to a job opening through another service provider, we may disclose data similar to the Disposition Data defined above to such service provider. The service provider shall be the data controller of this data and shall therefore be responsible for complying with all applicable law in respect of the use of that data following its transfer by Us.

How We Store Your Data

Any personal information you enter on our site is encrypted by the use of security systems with encryption and firewalls, provided on a secure sockets layer (SSL) connection, to protect the confidentiality and integrity of your information from unauthorised access and disclosure.

We do not collect more information than we need to fulfil our stated purpose and will not retain it for longer than is necessary.

Case Pilots strives to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures. If you wish to make a complaint about the way we have processed your personal information, please contact us in the first instance at 


We use a variety of tools to help gather usage and performance data for this website. For example, Microsoft Azure may use “web beacons” or similar technologies. For further information regarding our use of these technologies, please email us at 

Rights concerning your data

Under data protection laws, you have rights as an individual which you can exercise in relation to the information we hold about you. You can read more about these rights at

For example, individuals can find out about the personal information that we hold about them by making a ‘subject access request’. You have the right in certain circumstances to request that we rectify or erase your personal information or restrict processing thereof. You can exercise these rights by contacting us at 

Security of your data

The transmission of information via the internet is not completely secure. Case Pilots will take all reasonable care to prevent any unauthorised access to and use of your personal information. Although we will do our best to protect your personal information, we cannot guarantee the security of the data transmitted to our site; and transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Links on this Website

If you use a link on our website to visit another website, your privacy will not be protected in accordance with this policy. You will need to check that website’s own privacy statement. We make no representation as to the accuracy or any other aspect of information contained in other websites. Although we look to include only quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links. We cannot guarantee or verify the contents of any externally linked website, despite our best efforts. You should therefore note that you click on external links at your own risk, and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Further Information about Our Privacy Policy

If you would like to request further information about our privacy policy, or if you have questions about the security of our site, or if you wish to make a request in respect of the personal information we may hold, please email us at  For more information about your data protection rights, please visit

Changes to Our Privacy Policy

This privacy policy is likely to be subject to change. We will update this page with any changes to our privacy policy. Please refer back to this page frequently to see any updates or changes to this privacy policy.

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